Exhibitors
Please complete your application and payment by January 15, 2025, to be included in the initial booth assignment process. If booth spaces are still available after January 15, 2025, contracts received after that date will be assigned space based on the date they were received regardless of cumulative point status.
6x2 table top display booths include:
Carpeted area, one 6ft x 2ft skirted table, and one chair. Vendors can bring an additional chair or order through Fern Expo. Electric is NOT included. Electric is ordered through Encore AV (see link below).
Carpeted area, one 6ft x 2ft skirted table, and one chair. Vendors can bring an additional chair or order through Fern Expo. Electric is NOT included. Electric is ordered through Encore AV (see link below).
All other booths (non 6x2 table size booth) include: Carpeted area, pipe and drape, one sign on the top of the backdrop with your company name printed. Table, chairs, electric, are NOT included. You can bring your own table and chairs or order through Fern Expo. Electric is ordered through Encore AV (see link below).
Linked below are important items to help exhibitors prepare for convention:
- Exhibitor representative registration must be completed by April 15.
- Encore AV/Electric Order Form
- Lead retrieval order form – Each attendee will have a barcode on their badge that you can scan to record their contact information. See order form for more information.
- Floor plan map with exhibitor names and booth numbers
- Attendee list - OFDA does NOT provide an attendee list to exhibitors unless a company has signed up to be a Gold, Platinum or Premier level sponsor. We are aware that there are companies advertising selling an attendee list, but those are all scams/phishing attempts.
Show Decorator:
As an exhibitor, you will automatically receive an introduction email in the next few weeks from our official show decorator, Fern Expo, with instructions on creating your password in the team based platform for exhibitor ordering and information, OneView. After you’ve logged on and created an account, you will be able to order services from Fern as well as information and services provided by other vendors. Once you have created your password, you will be able to access the Fern exhibitor portal by going to fernoneview.com.
Please email Fern Exhibitor Services at exhibitorservices@fernexpo.com should you have any questions or if you need to have the introduction email and instructions for online ordering re-sent to you. Please also check your spam mail as their information is sometimes caught there. If you have not received your invite by March 1, contact exhibitorservices@fernexpo.com or call 800-774-1251 ext. 1
Exhibitor Set-Up Hours:
All exhibitors can set up on Monday or Tuesday. Please note that on Tuesday, ALL exhibit spaces must be set up by 10:00 a.m. or 2:00 p.m., depending on location (see Tuesday details below). If you are uncertain about your location, see the floor plan linked above.
Monday, April 28
Open set-up time for all exhibitors is 2:00 to 5:00pm
Tuesday, April 29
Set-up time for booths (1-8) in the Regent Foyer is 8:00-10:00am (must be completed by 10:00am)
Set-up time for booths (9-96) in the Easton Grand Ballroom and Easton Foyer is 8:00am-2:00pm (must be completed by 2:00pm)
Exhibit Hours:
• Tuesday, April 29: 4:00 – 6:30 pm
• Wednesday, April 30:
o Lunch: Additional face time with attendees during the exhibitor sponsored lunch on the exhibit floor from 11:30am to 12:15pm
o Exhibit Hours: 3:00 – 5:30 pm
• Thursday, May 1: 10:15 – 11:45 am (you may tear down immediately after exhibit hours)
OFDA encourages you to staff your booth even during the “off” hours for maximum exposure to those attendees who do not participate in the sessions (must always be properly badged). This will give you an opportunity for more one on one time.
Hotel Information:
Click here for updated hotel information.
Questions?
Please contact Colin Evans at 614-486-5339 or 800-589-6332 or via email at colin@ofdaonline.org
