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| Please complete your application and payment by January 15, 2025, to be included in the initial booth assignment process. If booth spaces are still available after January 15, 2025, contracts received after that date will be assigned space based on the date they were received regardless of cumulative point status.
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| Booth Assignments
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| The OFDA convention floor committee will meet in early February to assign booth space in accordance with the established cumulative point system and OFDA Preferred Partner status. Points have been accumulating over past years for each company based on exhibiting at convention, sponsorships, and advertising. To the best of OFDA’s ability, the points have been tabulated for each vendor and are on file at the OFDA office. Your application does NOT confirm that you are an exhibitor. If booth spaces are still available after January 15, 2025, contracts received after that date will be assigned space based on the date they were received regardless of cumulative point status.
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| If we are able to accommodate you as an exhibitor, you will be contacted with your booth number after the committee meets to assign booth space in early February. Booth assignments after the committee has met will be handled by the OFDA office if booth space is still available. We advise you to wait to make travel plans, etc. until you receive your booth assignment confirmation in early February (or later depending on when you submitted your application). If we are unable to assign you a booth space you will receive a full refund of the amount you paid.
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| Sponsorship
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| Do not miss out on your chance to shine at the convention - become a sponsor! Companies that register and pay for a sponsorship by January 15, 2025 will have their sponsorship commitment level added to their cumulative points total which will assist with the booth assignment process (sponsorship does not include the cost of a booth).
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| Exhibit/Hotel Facilities
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| The exhibition will be held at the Hilton Columbus at Easton. The Hilton is in the heart of Easton Town Center’s shopping, dining and entertainment, and is 10 minutes from the John Glenn Columbus International Airport. Please visit hiltoncolumbus.com
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| or eastontowncenter.com for more information. OFDA's group rate is $199 plus tax.
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| Exhibit Set-Up Times*
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| Exhibitors can set up on Monday or Tuesday. Please note specific times on each day.
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| Monday | April 28 | 2:00- 5:00 PM |
| Tuesday | April 29 | Booths in the Regent Foyer 8:00 - 10:00 AM. Booths in the Easton Grand Ballroom and Easton Foyer, 8:00 AM - 2:00 PM |
| *set-up times subject to change.
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| Exhibit Hours*
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| Tuesday | April 29 | 4:00 – 6:30 PM |
| Wednesday | April 30 | 3:00 – 5:30 PM |
| | | Additional face time with attendees during the exhibitor sponsored buffet lunch on the exhibit floor on Wednesday from 11:30 AM to 12:15 PM |
| Thursday | May 1 | 10:15 – 11:45 AM |
| *exhibit hours subject to change.
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| All Booths Include (excluding tabletops):
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| Carpeted area, pipe and drape, one sign on the top of the backdrop with your company name printed. Table, chairs, electric, are NOT included. You can bring your own table and chairs or order through Fern Expo. Electric is ordered through Encore. More details about ordering through Fern Expo and Encore will be provided once booth assignments are completed. Meals (breakfasts, lunches, receptions) for exhibitors are included in the booth registration.
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| Tabletop Booth Space Includes:
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| Carpeted area, one 6ft by 2ft skirted table, and one chair. Vendors can bring an additional chair or order through Fern Expo. Electric is NOT included but can be ordered through Encore. More details about ordering through Fern Expo and Encore will be provided once booth assignments are completed. Meals (breakfasts, lunches, receptions) for exhibitors are included in the booth registration.
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| Fern Expo:
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| The official decorator is Fern Expo. Upon assignment of your booth, you will receive an email from Fern Expo with instructions for the exhibition.
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| Electric:
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| Electric for your display area can be purchased through Encore. OFDA will provide contact information upon assignment of your booth.
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| ALL APPLICATIONS must be made on this form. Requests for space assignment by telephone will not be accepted.
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Exhibitor Information
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| Application Date | |
Exhibitor's On-site Authorized Representative
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| Company Name | |
| First Name | |
| Last Name | |
| On-site Rep Email | |
| Address | |
| City | |
| State | |
| Zip | |
| Telephone | |
| Website URL | |
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| Please supply name of person and email address to receive exhibitor set-up materials (if different than name above):
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| First Name | |
| Last Name | |
| Email | |
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| If your application has been approved for booth space in early February, you will be able to register additional attendees for your booth via a separate registration process.
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Exhibit Space and Fee Schedule
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CLICK IMAGE FOR LARGER VIEW Or download the brochure above to see the map in PDF.
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| Display Size | Price | # of Badges |
| 6' Tabletop | $765 (example booth 40) | 1 complimentary badge |
| 6’ x 10’ Booth | $915 (example booth 32) | 2 complimentary badges |
| 8’ x 10’ Booth | $1,020 (example booth 45) | 2 complimentary badges |
| 8’ x 12’ Booth | $1,070 (example booth 29) | 2 complimentary badges |
| 8’ x 14’ Booth | $1,125 (example booth 2) | 3 complimentary badges |
| 8’ x 15’ Booth | $1,225 (example booth 51) | 3 complimentary badges |
| 8’ x 20’ Booth | $1,535 (example booth 50) | 3 complimentary badges |
| 10’ x 16’ Booth | $1,535 (example booth 67) | 3 complimentary badges |
| 13’ x 15’ Booth | $1,845 (example booth 5) | 3 complimentary badges |
| 16’ x 23’ Booth | $2,670 (example booth 12) | 4 complimentary badges |
| Vehicle | $550 per and must purchase a booth | 1 complimentary badge per vehicle |
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| Please Note: Only one booth is allowed per exhibitor. If you would like to purchase additional badges for booth participants, that information will be sent to you following the booth assignment process.
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Booth Selection
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| Please choose your Exhibit Space below:
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| Exhibit Space | |
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| Please choose your preferred booth number:
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| Booth Choice 1 | |
| Booth Choice 2 | |
| Booth Choice 3 | |
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| Please choose if you have a vehicle display (Hearse, Limousine, etc.)
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| Vehicle Display | |
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| Booth Location
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| Please locate my booth:
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| Near | |
| Removed from | |
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| Brief description of your Company/Merchandise - please limit to 300 character max
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Rules & Regulations Governing Exhibits
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| Please indicate below that you have read and agree to Rules and Regulations:
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| CLICK HERE to View Rules & Regulations
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| I agree to Rules & Regulations |
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| In accordance with the rules and regulations governing the Ohio Funeral Directors Association Exhibition in Columbus, Ohio, the undersigned hereby makes application for exhibit space and MUST pay by credit card or select the pay with check option for all of the charges. Contracts submitted without payment will be returned. Application must be completed online by January 15, 2025 to be included in the initial booth assignment process. If booth spaces are still available after January 15, 2025, contracts received after that date will be assigned space based on the date they were received regardless of cumulative point status. Your application does NOT confirm that you are an exhibitor. Exhibitors will be assigned space in accordance with the established cumulative point system and OFDA Preferred Partner status. If we are unable to assign space in accordance with your preferences, an attempt will be made to assign comparable space in the same general location. Requests for deposit invoices will not be accepted.
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| Need More Information? Please contact Colin Evans at 614-486-5339 or 800-589-6332 or via email at colin@ofdaonline.org if you have any questions.
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*FOR OFDA STAFF USE ONLY!!*
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